Information

Accommodation

Olympic Lodge Hotel

The Wolfson Conference Centre is part of The Olympic Lodge Hotel, located adjacent to the Stoke Mandeville Stadium.

Special rates are available for MTB attendees. To obtain this special rate, please contact Ian Seabrook, by calling 01296 461121 or by emailing bdmstokemandeville@harpersfitness.co.uk quoting ‘Meet the Buyer 2012’. The special rate is not available via website bookings.

Venue

The Wolfson Conference Centre is part of the Olympic Lodge Hotel, adjacent to the Stoke Mandeville Stadium

Wolfson Conference Centre
Stoke Mandeville Stadium
Guttmann Road
Aylesbury
Buckinghamshire
HP21 9PP

Tel: 01296 484848

Venue Map:

Wolfson Conference Centre

Partnering Meetings in the Barcelona Room
Exhibition in the Toronto Room
Conference in the Athens Suite

Delegate Information

Parking at the Stoke Mandeville Stadium
Free parking is available for users of the Wolfson Conference Centre at Stoke Mandeville Stadium. If the stadium car park is full, please use the overflow car park near the tennis courts. There is a 3 hour parking restriction in place, however, delegates at the Meet the Buyer event may park for longer provided that they give their registgration number when they sign in.

Blue Badge Holders (Disabled Parking):
Stoke Mandeville Stadium and Wolfson Conference Centre have clearly marked disabled parking spaces.

Accessibility
Both the Stoke Mandeville Stadium and the Wolfson Conference Centre are wheelchair accessible. If you have any accessibility requirements for either venue, please let a member of the Sehta team know in advance, and we will be happy to assist: mtb2012@sehta.co.uk

Dietary Requirements
If you have any special dietary requirements, please let a member of the Sehta team know at least one week in advance: mtb2012@sehta.co.uk

Internet/Wi-fi Access
Wi-fi access is available throughout the conference venue.

Speakers
For those who have agreed to present, please email your presentation to mtb2012@sehta.co.uk at least 4 days in advance of the event.

Exhibitors - Tables
The tables are approximately 6 feet (182 cm) long and you can bring your promotional literature, a small pop-up banner stand that can sit behind your table, and laptop/PC to demo your product/services, if you wish. The venue will be open for set-up from 08:00.
We would request that you have finished setting up your exhibition table by the time the Exhibition opens at 08:30. Please let a member of the Sehta team know in advance if you require electricity: mtb2012@sehta.co.uk If you are an exhibitor who is also partnering, meetings will take place at your stand.

Cancellation
This event has proved to be very popular, and we may have a waiting list. Please do let us know as soon as you can if you are not able to attend, so that we can offer your place to someone else.
Please see the event Terms and Conditions for cancellation deadlines and guidelines on refunds.

Exhibitor Information

Interested in Exhibiting?

For information about exhibiting at Meet the Buyers, inlcuding the package and pricing, please see the Delegate Package page on the event website. If you are interested in becoming an exhibitor at Meet the Buyers, please contact a member of the SEHTA team: mtb2012@sehta.co.uk. You will need to provide the team with a brief outline of your company and the products and services you offer that relate to telecare/telehealth/independent living.

The theme of this year’s event is ‘Liberating the Individual to Live Independently’ and is aimed at those using or providing technology to the Assisted Living sector. In this context, we define ‘Assisted Living’ as: the use of sensor, information, and communication technologies to facilitate the remote delivery of care and support to people to allow them to live as independently as possible in the lowest intensity care setting consistent with their needs and wishes.

The following criteria applies when allocating stand space:

Priority is given to event Sponsors and Speakers
Relevance to the event theme (please see the Assisted Living definition above)
When the request was received (first-come first served applies)

Confirmation

If exhibition space is available, SEHTA will confirm your place as an exhibitor (subject to receipt of payment) and will ask you to register on the event website.
SEHTA will invoice you for the Exhibitor delegate fee and the fee for any additional delegates.
Once payment is received, you will receive confirmation and your company will be added to the list of Exhibitors on the event website.
When Partnering opens, you will be able to schedule partnering meetings.
You will need to send your company logo and company description for the Exhibitor’s page on the website and in delegate packs.

Registration

All event attendees must be registered on the event website. Your Exhibitor package entitles you to one delegate place that includes partnering (either as a buyer or seller). Additional stand attendees will be charged at the conference delegate rate. Please go to http://mtb2012.meeting-mojo.com/page/registration and register all company delegates.

To do this, go to:

http://mtb2012.meeting-mojo.com/page/registration
Select the delegate category (buyer/seller/conference delegate) (we do not have a separate category for Exhibitors).
Fill in the contact details for the first person
Select ‘Yes’ for invoice required
Click ‘Register’

You can complete this stage of your registration without making a payment. You will receive an automated email acknowledging your registration and requesting payment. However, at this stage you do not need to take any further action; by selecting ‘Invoice Required’ this will trigger an invoice to be sent to you. Once we receive payment, we can then confirm your place.

Special Requirements

We want you to be able to participate fully in MTB2012, so if you have any dietary or access requirements, please let us know at the time of booking by emailing: mtb2012@sehta.co.uk

Registration deadlines

Please see the event Terms and Conditions for registration deadlines.

Payment

All prices are as quoted on the website and are exclusive of VAT.  Full payment is required to confirm your stand and any additional delegate places. All

Exhibitor delegates will be sent an invoice to the main contact registered on the event website. Please note that payment will need to be made within 7 days of the date of the invoice. We will not be able to confirm your place, and you will not be able to pre-arrange meetings until we have received your payment.

If you need to raise a purchase order to pay the invoice, SEHTA’s details are as follows:

Company Name: SEHTA Enterprises
Company Address: Tanglewood, Well St, Loose, Kent, ME15 0QF
Company VAT number: 124 0750 50

Cancellation, Refunds, and Substitutions

Please see the event Terms and Conditions for cancellation deadlines and guidelines on refunds.

Exhibition Stand Guidelines:

Exhibition stands are limited to 25 stands, and are allocated on a first come, first-served basis.
The stand is in the form of a table-top exhibition; there is no shell scheme.
Exhibitors will be supplied with one table (6 ft x 2 ft / 182 cm x 60 cm)), table cloth and two chairs.
You may bring one or two pop-up displays, and/or a literature stand, as long as their total width does not extend beyond the length of the table provided.
If you need power to your stand, please let a member of the Sehta team know in advance. If you will require more than one electric socket, please bring an extension lead with you.
Wi-Fi is available throughout the venue.

On the day:

The venue opens for setting up at 08:00.
SEHTA will provide you with your stand location/number
All stands will need to be set up before the exhibition opens at 08:30 on the day of the event.
Stands may not be dismantled before the exhibition ends at 16:30, unless otherwise instructed by the SEHTA Events team.

Exhibitors who are also partnering:

Your Exhibitor package entitles you to one delegate place that includes partnering.
Please do not leave your stand to attend partnering meetings – meetings will take place at your stand, and you will need to confirm the location with the buyer/seller you are meeting.
You will need to complete your profile as soon as possible after registering, and provide sufficient information for successful partnering
Please ensure that you have pre-arranged your partnering meetings before the day by confirming/declining your meeting invitations within 24 hours of receipt and responding to internal site messages in a timely way.

If you find you are no longer able to partner, please inform the event organisers and potential partners if you are no longer able to attend meetings or if you will be sending a substitute.

Buyer Information

Interested in Attending as a Buyer?

For information about partnering as a Buyer at Meet the Buyers, inlcuding the package and pricing, please see the Delegate Package page on the event website: http://mtb2012.meeting-mojo.com/page/delegatepackages

Registration

If you would like to attend as a Buyer, you must register on the event website. To do this, go to:

§ http://mtb2012.meeting-mojo.com/page/registration

§ Select the delegate category (buyer)

§ Fill in your contact details

§ Select whether you require an invoice

§ Click ‘Register’

You will receive an automated email acknowledging your registration and requesting payment.

Payment

You may pay for your booking online via credit card or Paypal, or you can ask us to send you invoice. Please note that payment will need to be made within 7 days of the date of the invoice. If you have chosen to pay by invoice, we will not be able to confirm your place, and you will not be able to pre-arrange meetings until we have received your payment.

If you need to raise a purchase order to pay the invoice, SEHTA’s details are as follows:

§ Company Name: SEHTA Enterprises

§ Company Address: Tanglewood, Well St, Loose, Kent, ME15 0QF

§ Company VAT number: 124 0750 50

Special Requirements

We want you to be able to participate fully in MTB2012, so if you have any dietary or access requirements, please let us know at the time of booking by emailing: mtb2012@sehta.co.uk

Registration deadlines

Please see the event Terms and Conditions for registration deadlines.

Cancellation, Refunds, and Substitutions

Please see the event Terms and Conditions for cancellation deadlines and guidelines on refunds.

Partnering meetings

By registering as a Buyer, you are able to pre-book up to 12 one-to-one, half hour meetings with sellers or other buyers. The meeting schedule software enables you to book your meeings online and communicate securely with other partnering delegates. You must arrange all your meetings before the day of the event. It will not be possibe to book meetings on the day.

You will be allocated a numbered table where partnering meetings will take place. However, if you are meeting a seller who is also an exhibitor, the meeting will take place at the Exhibitor’s stand.

By registering as a Buyer delegate for this event, please ensure that you:

§ Complete your detailed profile as soon as possible, to provide sufficient information for successful partnering.

§ Respond to internal site messages in a timely way

§ Confirm/decline meeting invitations within 24 hours of receipt

§ Inform the event organisers and potential partners if you are no longer able to attend the event or if you will be sending a substitute.

Buyer profile

Before you begin partnering and in order to make the most of your partnering meetings, you will need to upload some information about your organisation and the services and products you are interested in. You can also upload your company logo and a photo of yourself.

Profile Guidelines:

§ Company description: please provide a brief overview of your company

§ Products and services: please indicate the telecare/telehealth/assisted living products and services that you are specifically interested in. You can also indicate here if you are looking for licensing or collaboration opportunities.

§ Buying timescale: please provide guideline for sellers: these could be short-term (0 to 6 months), medium term (6 to 12 months), longer term (12 months +). Please also provide any information about procurement processes or procedures that sellers need to be aware of.

There is no word limit, so you have an opportunity to provide as much useful information as possible.

Buyers who are also exhibiting:

• Your Exhibitor package entitles you to one delegate place that includes partnering.

• Please do not leave your stand to attend partnering meetings – meetings will take place at your stand, and you will need to confirm the location with the buyer/seller you are meeting.

• You will need to complete your profile as soon as possible after registering, and provide sufficient information for successful partnering

• Please ensure that you have pre-arranged your partnering meetings before the day by confirming/declining your meeting invitations within 24 hours of receipt and responding to internal site messages in a timely way.

• If you find you are no longer able to partner, please inform the event organisers and potential partners if you are no longer able to attend meetings or if you will be sending a substitute.

Seller Information

Interested in Attending as a Seller?

For information about participating as a Seller at Meet the Buyers, inlcuding the package and pricing, please see the Delegate Package page on the event website: http://mtb2012.meeting-mojo.com/page/delegatepackages

Registration

If you would like to attend as a Seller, you must register on the event website. To do this, go to:

§ http://mtb2012.meeting-mojo.com/page/registration

§ Select the delegate category (Seller)

§ Fill in your contact details

§ Select whether you require an invoice

§ Click ‘Register’

You will receive an automated email acknowledging your registration and requesting payment.

Payment

If you need to raise a purchase order to pay the invoice, SEHTA’s details are as follows:

§ Company Name: SEHTA Enterprises

§ Company Address: Tanglewood, Well St, Loose, Kent, ME15 0QF

§ Company VAT number: 124 0750 50

Special Requirements

We want you to be able to participate fully in MTB2012, so if you have any dietary or access requirements, please let us know at the time of booking by emailing: mtb2012@sehta.co.uk

Registration deadlines

Please see the event Terms and Conditions for registration deadlines.

Cancellation, Refunds, and Substitutions

Please see the event Terms and Conditions for cancellation deadlines and guidelines on refunds.

Partnering meetings

By registering as a Seller, you are able to pre-book up to 12 one-to-one, half hour meetings with buyers or other sellers. The meeting schedule software enables you to book your meeings online and communicate securely with other partnering delegates. You must arrange all your meetings before the day of the event. It will not be possibe to book meetings on the day.

All meetings will take place at the Buyer’s table. Buyers will be allocated a numbered table where partnering meetings will take place. However, if you are meeting a buyer who is also an exhibitor, the meeting will take place at the Exhibitor’s stand. If you are a Seller that is also exhibitng, the meeting will take place at your stand.

By registering as a Seller delegate for this event, please ensure that you:

§ Complete your detailed profile as soon as possible, to provide sufficient information for successful partnering.

§ Respond to internal site messages in a timely way

§ Confirm/decline meeting invitations within 24 hours of receipt

§ Inform the event organisers and potential partners if you are no longer able to attend the event or if you will be sending a substitute.

Seller profile

Before you begin partnering and in order to make the most of your partnering meetings, you will need to upload some information about your organisation and the services and products you are providing. You can also upload your company logo and a photo of yourself.

Profile Guidelines:

§ Company description: please provide a brief overview of your company

§ Products and services: please indicate the telecare/telehealth/assisted living products and services that you are offering. You can also indicate here if you are looking for licensing, distribution or collaboration opportunities.

There is no word limit, so you have an opportunity to provide as much useful information as possible.

Sellers who are also exhibiting:

• Your Exhibitor package entitles you to one delegate place that includes partnering.

• Please do not leave your stand to attend partnering meetings – meetings will take place at your stand, and you will need to confirm the location with the buyer/seller you are meeting.

• You will need to complete your profile as soon as possible after registering, and provide sufficient information for successful partnering

• If you find you are no longer able to partner, please inform the event organisers and potential partners if you are no longer able to attend meetings or if you will be sending a substitute.

Please also see the information for exhibitors on this website

Speaker Information

Presentations

§ The Conference Programme can be found on the event website: http://mtb2012.meeting-mojo.com/page/conferenceagenda

§ Unless otherwise indicated, presentations will be followed by the opportunity for delegates to ask questions.

§ If you have a 30 minute presentation, please prepare a presentation lasting approximately 20 minutes. To allow time for questions.

§ If you have a 10 minute presentation, please prepare a presentation lasting no longer than 8 minutes. Delegates will be encouraged to visit your Exhibition stand if they have questions.

§ Please ensure that you have sent your presentation through to pascale.waschnig@sehta.co.uk by Monday, 10^th September, 2012 at the latest.

§ The timing of the Conference Programme is strictly aligned with the time-slots for Partnering meetings to enable partnering delegates to also listen to presentations. Please do not allow your presentation to over-run.

Speaker Bio & Publicity

We would like to feature Speakers in the delegate packs. Please can you send us a brief bio and details about your company (100 words approx), and company logo.

We would like to make reference to you as a Speaker in our marketing and PR material. In addition, we will take photographs during the event to use on our website and in publicity and marketing materials. Please let us know in advance if you do not wish to be included in any photographs.  If you provide us with feedback on the day or afterwards, we may use this in our publicity and marketing materials.

Speaker Package

• One complimentary partnering delegate registration (as a buyer or seller)

• 50% discount on exhibition stand: table and two chairs supplied, space for 2 small pop-ups (no shell scheme). If partnering, meetings will take place at the stand

• Refreshments and buffet lunch

• Logo and company profile on the Partnering website, if a Buyer or Seller

• Logo and company profile in the delegate pack

• Individual access to the dedicated Partnering website prior to the event to pre-book meetings

• If partnering - Up to 12 pre-booked 30 minute partnering meetings on the day of the event

• If partnering - Individual meeting schedule

• Delegate pack

• Access to the conference stream

• Access to networking during refreshment breaks and lunch

• Optional priority reservation of Sponsor and Exhibitor opportunities

Cost – Partnering delegate: no charge. Exhibition stand: £222.50 + vat (includes £50 non-refundable booking fee). Additional stand attendees: £110 +vat (includes £50 non-refundable booking fee)

Registration

Everyone attending the event needs to register on the event website, including Speakers. Please register as a ‘Conference Attendee’ unless you are intending to partner, in which case, please register as a Buyer or a Seller, as appropriate. If you are Exhibiting and do not intend to partner, please register as a ‘Conference Delegate’. If you are Exhibiting and intend to partner, please register as a Buyer or Seller as appropriate.To do this, go to:

§ http://mtb2012.meeting-mojo.com/page/registration

§ Select the delegate category (Conference Delegate/Buyers/Seller)

§ Fill in your contact details

§ Select whether you require an invoice (applies to Exhibiting Speakers only)

§ Click ‘Register’

You will receive an automated email acknowledging your registration and requesting payment.

Payment

If you have chosen to Exhibit at the event, we will send you an invoice. If you need to raise a purchase order to pay the invoice, SEHTA’s details are as follows:

§ Company Name: SEHTA Enterprises

§ Company Address: Tanglewood, Well St, Loose, Kent, ME15 0QF

§ Company VAT number: 124 0750 50

Special Requirements

We want you to be able to participate fully in MTB2012, so if you have any dietary or access requirements, please let us know at the time of booking by emailing: mtb2012@sehta.co.uk

Registration deadlines

Please see the event Terms and Conditions for registration deadlines.

Cancellation, Refunds, and Substitutions

Please see the event Terms and Conditions for cancellation deadlines and guidelines on refunds.

Partnering meetings

By registering as a Buyer or Seller, you are able to pre-book up to 12 one-to-one, half hour meetings with buyers or other sellers. The meeting schedule software enables you to book your meeings online and communicate securely with other partnering delegates. You must arrange all your meetings before the day of the event. It will not be possibe to book meetings on the day.

By registering as a partnering delegate for this event, please ensure that you:

§ Complete your detailed profile as soon as possible, to provide sufficient information for successful partnering.

§ Respond to internal site messages in a timely way

§ Confirm/decline meeting invitations within 24 hours of receipt

§ Inform the event organisers and potential partners if you are no longer able to attend the event or if you will be sending a substitute.

Buyer/Seller profile

Before you begin partnering and in order to make the most of your partnering meetings, you will need to upload some information about your organisation and the services and products you are providing. You can also upload your company logo and a photo of yourself.

Profile Guidelines:

§ Company description: please provide a brief overview of your company

§ If you are a Buyer, please also include Buying timescale: please provide guideline for sellers: these could be short-term (0 to 6 months), medium term (6 to 12 months), longer term (12 months +). Please also provide any information about procurement processes or procedures that sellers need to be aware of.

There is no word limit, so you have an opportunity to provide as much useful information as possible.

Speakers who are also exhibiting:

• Your Speaker package entitles you to one delegate place that includes partnering.

• Please do not leave your stand to attend partnering meetings – meetings will take place at your stand, and you will need to confirm the location with the buyer/seller you are meeting.

• You will need to complete your profile as soon as possible after registering, and provide sufficient information for successful partnering

• If you find you are no longer able to partner, please inform the event organisers and potential partners if you are no longer able to attend meetings or if you will be sending a substitute.

Please also see the information for exhibitors on the event website: http://mtb2012.meeting-mojo.com/page/information